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Administrative Assistant

Interior Health Authority

This is a Part-time position in Victoria, BC posted July 16, 2021.

Job title :ADMINISTRATIVE ASSISTANT Community :KELOWNA Facility :KELOWNA CHSC Status :PERMANENT FULL TIME Position Summary Interior Health is looking for an experienced, highly efficient and self-directed permanent full time Administrative Assistant to support the Diagnostic Imaging department.

This position is based out of the Kelowna Community Health & Services Centre in Kelowna and reports to the Program Director, Diagnostic Imaging.

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director, Diagnostic Imaging and other management staff as required.

The Administrative Assistant serves as a vital linkage and communication source to keep the Diagnostic Imaging program informed and aligned to its priorities.

Responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the program.

SOME TYPICAL DUTIES AND RESPONSIBILITIES:
• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information.

Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.

• Provides assistance on projects by collecting data requiring the evaluation and determination of available sources.

Assembles and edits reports in an appropriate format.

• Assists with maintaining the program/department web page.

• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

• Provides input to new policies, processes, and for the development of strategies.

• Performs other related duties as assigned.

Some of the Benefits of Joining Interior Health:
• An attractive remuneration package in keeping with your qualifications and experience and excellent career prospects awaits the right candidate.

• Challenging and rewarding work environment.

• In addition to a competitive wage, we offer a total compensation package We have one of the best benefit package and pension plans in Canada.

• Generous paid time off.

Annual vacation starting at 4 weeks (20 days).

• Excellent Medical, Dental and Extended Health coverage.

We offer an attractive (defined benefit) employee pension plan, disability and life insurance, and options for maternity &/or paternity leave top-up.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you.

For a challenging, growth-oriented career in a beautiful natural setting where balanced lifestyle choices abound, come to Interior Health and join our quest to set new standards of excellence in the delivery of health services in the Province of B.C.

Come live, work and play where others only vacation.

Make a difference.

Love your work.

Apply today Qualifications Education, Training, and Experience:
• Graduation from a recognized secretarial program.

• Three to five years of recent, related experience including experience working with various computer software programs.

• Or an equivalent combination of education, training, and experience.

Skills and Abilities:
• Ability to communicate effectively, both verbally and in writing.

• Ability to deal with others effectively.

• Ability to organize workload and set priorities.

• Ability to work without supervision.

• Ability to type 50 wpm and set up letters, reports, etc.

in a professional format.

• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.

• Ability to operate related equipment.

• Physical ability to perform the duties of the position.

Please Note
• We invite applicants to self-identify as First Nation, Métis or Inuit within cover letters and/or resumes.

• Interior Health now offers assistance from an Aboriginal Employment Advisor.

If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, send your question via email to AboriginalEmploymentinteriorhealth.ca to be redirected to the Employment Advisor.

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