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Assistant Manager, Corporate Filings

Scotiabank

This is a Contract position in Victoria, BC posted July 30, 2021.

Requisition ID: 109117 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose As part of a collaborative, dedicated and high-performing team, contributes to the overall success of the Corporate Secretary’s Department in Canada ensuring specific individual goals, plans, initiatives are executed / delivered with integrity in support of the team’s business strategies and objectives.

Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Accountabilities Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

Corporate Filings: The position is responsible for the Bank’s non-financial (i.e.

corporate) regulatory filings, specifically OSFI, TSX, NYSE and CDIC returns primarily.

The position is the primary contact and directly liaises with our international offices to provide information required for regulatory filings and requirements in local jurisdictions, including providing documentation and certificates as required by local regulators.

The position also manages OSFI corporate filings for eight domestic regulated subsidiaries.

The position has responsibility for administering all aspects of business name and provincial licensing registrations and renewals for the Bank and eight domestic regulated subsidiaries.

Records Management: The position is responsible for executing information management and disposition processes, both paper and digital, in compliance with Bank’s records management policies and procedures and considering department requirements.

This includes the creation, organization, maintenance, classification and disposition of records.

In addition, the position will provide support and assist teams with records management initiatives and provide guidance and training on the Bank’s records management requirements.

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champions a high-performance environment and contributes to an inclusive work environment.

Other: Supports year-end by compiling data/information regarding director fees, attendance, share ownership requirements primarily for disclosure in the AIF and Management Proxy Circular as well as assisting with data verification and proofreading.

Supports the Business Continuity Plan (BCP) planner by assisting with testing (e.g.

Call tree, VPN, walk-through) and collecting, reviewing and updating information as required.

Education and Experience 3 to 5 years’ experience as a corporate law clerk/legal assistant and/or administration with similar experience in a legal, regulatory or corporate secretarial function of a public company.

Institute of Law Clerks Certificate or post-secondary Diploma in Legal Administration would be an asset.

Financial services experience would be an asset.

Knowledge of the business and regulatory environment in which the Bank operates an asset.

Knowledge of corporate filing requirements, specifically OSFI, Toronto Stock Exchange, New York Stock Exchange, CDIC, as well as provincial business name and licensing requirements.

Excellent technical skills and experience managing and maintaining databases.

Excellent knowledge of Windows, MS Office products (Word, Excel, Power Point), and Adobe Acrobat.

Skills: Strong verbal and written communications skills.

Ability to use judgment in anticipating and initiating appropriate action.

Sensitivity to the confidentiality of information and various situations and ability to exercise discretion when dealing them.

Ability to work independently with a high degree of initiative and sound judgement.

Excellent organization and time management skills.

Diligence and accuracy.

Ability to cope with numerous interruptions as well as conflicting and aggressive deadlines.

Flexibility and strong team orientation.

Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas.

Guided by our purpose: ”for every future”, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.

If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.

If you require technical assistance, please click here.

Candidates must apply directly online to be considered for this role.

We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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